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What are the selected highlights of Aleph versions 19, 20, and 21?

For information about the upgrade to v21, see: Aleph Upgrade Status.


  1. Course Reserves functionality integrated into the GUI for faster, easier and more stable data entry.
  2. Ability to change due dates for multiple items.
  3. 'New Item' process status allows items to be initially flagged as having a shorter loan period, and then automatically (by batch process) return to a 'regular' loan period
  4. Option for a more flexible return time for patrons when reserve items are checked out just before closing, e.g., items due when the library re-opens.
  5. Enhanced display of renewal information, accrued fines, and patron loan summary, e.g., maximum loan period, permitted number of renewals, number of items on loan.
  6. Display of Loan Notes is a new GUI PC setting option when an item is returned via the GUI-Circulation-Return tab, e.g., that a book also includes a CD.


  1. Batch arrival of monographs by invoice number improves speed and efficiency.
  2. New general invoice payment log enables recording and display of invoice payment statuses.
  3. Ability to release serial encumbrances; (also, when invoicing for less than the full encumbrance amount; over-encumbrance is automatically released).
  4. Automated creation of monograph item records have an expanded list of default values based on the order material type, e.g., Item Status, Material Type, Collection, Call Number and Call Number Type.
  5. New Sorting options for invoices linked to an order including: date range of subscription, invoice total, and related budget number.
  6. Display invoices in ascending or descending order by: by order number, invoice date, and invoice notes.
  7. Subscriptions status indicator to more easily identify cancelled subscriptions based on "To Date" field.
  8. Ability to renew Serials and Standing Orders encumbrances for the next year based on the actual amount invoiced in the current year.
  9. Add or duplicate multiple items in a single action with a new 'Add Multiple' button.


  1. Search for keywords in the browse heading list using the staff GUI interface.
  2. Expedite editing of long lists of item records. This tool is for making corrections to specific item fields, by working on a filtered list of pre-selected items.
  3. Improved split screen view for more efficient editing of related records in a side-by-side comparison.
  4. Set items to a temporary location via batch global change.
  5. RDA related corrections (multiple fixes and expansion of existing functionality).
  6. GUI Item List - ability to select multiple lines for label printing.
  7. Automatic update of item's arrival date based on related monograph order's arrival date.
  8. Ability to update item records has been expanded with advanced update batch processing (manage-63).

Web Communications ("background services")

  1. Web OPAC will have Hold Request History, and the ability to email oneself loan activity details.
  2. Numerous interoperability enhancements for Aleph and Primo to work closely together (e.g., improved real time availability of data — Web communications (background services) are the "internal plumbing" used by Primo in order to provide web access to certain functionality — for example, it can be used to allow patrons to submit requests for books, without having the discovery tool open up a Web OPAC screen.
  3. CLICS Request fulfillment by preferred Items — Local institutions have the option to define a list of preferred items for filling hold requests, ordered according to priority; if no preferred item is available, the request will be filled by the existing Aleph request fulfillment mechanisms.


  1. GUI configuration files are updated automatically on PCs to insert new changes while preserving existing settings. The goal is to reduce time/work for Service Pack implementations.
  2. Aleph 21 provides a more secure, better integrated, and enhanced authentication process for patrons logging into patron accounts.
  3. Small learning curve (in initial release) for those already familiar with the Aleph GUI interface.

Note: Some features will not be initially implemented; too many changes at once for staff may be like drinking from a fire hose. Some changes require CUNY library staff involvement.