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New Patron Registration

Please use the Aleph GUI Circulation module's fast registration form. The type of registration form is set up for each workstation in the GUI in the file C:\AL500\circ\tab\circ.ini

[Patron]
FastPatronRegistration=Y ; change to N if you'd like to use detailed form

Fast Registration:

Note: For both CUNY and LOCAL patrons, remember to fill in patron status, type, Home Library, barcode, and contact information (including address).

Be certain to enter a Home Library (your MAIN campus sub-library) a Patron Type (both based on your campus) as well as a Patron Status (based on how you describe the patron). Please leave ILL library blank.

Please never enter a Social Security number; entering the University ID barcode number is recommended. (You may wish to first search for the person by SS# before creating an account just in case the person has ever attended another campus.)

It is recommended that we do not enter an EMPLID for active patrons. Staff can tell whether an account was manually entered, or automatically entered, by whether or not an EMPLID is entered. (You will still be able to find the patron by their barcode.)

If you decide to enter EMPLID, it MUST also be added as type '07'. If you add EMPLID for any ID type, please be certain you also add it as type 07. Otherwise this patron will require ongoing manual corrections including expiration updates. By adding this ID without adding it as type 07, the patron will be skipped for automated updates to their expiration date and address. (Until we are matching by EMPLID, for technical reasons it is best not to enter it.)

At this time you can not enter patron information to cause a patron to automatically matched during an automated patron load. (Aleph does not use human techniques such as checking a birthdate.)

  • CUNY patrons:
    • LEAVE PRIMARY ID FIELD BLANK – system will supply ID key
    • Patron sublibrary is CUN50
    • Home library is local sublibrary—please enter your local main campus!
    • ILL Library is ALWAYS blank - CUNY does not have Aleph ILL
    • After record has been added, update dispatch library field to local sublibrary
  • LOCAL patrons:
    • LEAVE PRIMARY ID FIELD BLANK – system will supply ID key
    • Leave addition ID field blank
    • Patron sublibrary is CUN50
    • Home library is local sublibrary-please enter your main campus!
    • ILL Library is ALWAYS blank - CUNY does not have Aleph ILL
    • After record has been added, change "Title request limit" to 0000

At the local patron level review which patron status and patron type you have entered. Also review (tab 3) local privileges. Select the 'Get Defaults' button.

Next review that the privileges are what you intended. For example, enter NO for Hold requests if you want to block CLICs requests.